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Library: Creative Design


Create problem-free PDF files for your next commercial printing job

Added on Saturday 4th of April 2009 09:23 am EST

Applications > Adobe InDesign CS2, Adobe Acrobat Professional 7
Operating Systems > Macintosh, Microsoft Windows

The Adobe Portable Document Format, i.e., PDF, is the universal file format for print and web distribution. Because PDF is designed for both print and web use, you can generate PDFs to different output standards. Because of this, how you create a PDF is as important as the program with which you generate it. InDesign, for example, has a built-in feature that enables you to export your documents directly as a PDF file. However, if you aren't careful to output your InDesign publication correctly, you can sabotage your print job in the process. Let's open a publication example and learn how to turn them into proper PDFs, as illustrated in Figure A, for use in commercial printing.

Open an example publication and prepare your document
To follow along, you can use one of your own publication files or use our example, which you can download from the URL given at the beginning of this article. When you have your file ready, you need to ensure that your links and fonts are ready to go. To do so:
1. Open output.indd or your own file in InDesign, as shown in Figure B.

2. Open the Links palette and make sure all the images placed in your document are properly linked.
3. Choose Type > Find Font. When the Find Font dialog box appears, use the dialog box to view all of the fonts used in your document. Make sure they're active and that you didn't use any Multiple Master fonts because they don't always work well (MM appears at the end of the filename).
Once you check out your links and fonts, you can then continue to the next step.

Export your document
Now you're ready to export your document to PDF. To start the process:
1. Choose File > Export or press cE ([Ctrl]E in Windows).
2. In the Export dialog box, enter a filename and choose a location to save the file.
3. Select Adobe PDF from the Format (Save As Type in Windows) pop-up menu and click Save.


Choose a preset
As shown in Figure C, the first option in the Export Adobe PDF dialog box is the Adobe PDF Preset pop-up menu. Click on this menu to see a list of presets to choose from. These presets are designed to make creating PDFs faster, ...


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