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Library: InDesign

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Create an accessible PDF that goes with the flow

Added on Wednesday 15th of July 2009 11:25 pm EST
 


The beauty of PDF (portable document format) is that it is a truly portable and compatible file format. You can create innovative and compelling content for print in InDesign and then export the document to PDF for reuse on a broad range of mobile phones and other consumer electronics devices. Just how reliably the content displays out of its natural habitat, however, depends on the underlying logical structure of the PDF file. We’ll show you how to add structure to an InDesign document and export it as a tagged PDF to ensure it goes with the flow.


Make ready
To read PDF files on handheld devices, smaller displays, or standard monitors at a large magnification without having to scroll horizontally, viewers reflow the content. Tags ensure the content reflows correctly. We’ll show you how to tag an InDesign document and edit its structure prior to exporting it to PDF for superior results.

Note: To work along with us, open the Adobe InDesign template Quar terly Report.indt, located in the Library/Application Support/Adobe/Templates/InDesign/ Reports folder. (Program files/Adobe/InDesign CS/Templates in Windows).

To tag content automatically:
1. Choose Window > Tags to show the Tags palette. By default, InDesign documents have a single Root tag.
2. Select View > Structure > Show Structure. At this point, you can see that your document isn’t tagged because the Structure pane contains only the Root tag, as shown in Figure A.

A

3. Choose Add Untagged Items from the Structure pane’s pop-up menu.
Performing this simple action automatically adds a level of structure to your document. It also adds a default set of color-coded tags in the Tags palette, as shown in Figure B.

B


Relate items to tags
As you can also see in Figure B, frames are now highlighted with the color of their corresponding tag. If you don’...